Advanced Certificate in Procurement and Supply Operations

Advanced Certificate in Procurement and Supply Operations

 

(CIPS Qualification)

Grade 12 and/or Certificate in Procurement & Supply Operations.

Typical job titles:

  • Administrator
  • Assistant buyer
  • Assistant contract officer
  • Contract analyst
  • Stock / inventory controller / planner

Core skills upon completion of this qualification
Capability to apply key tasks associated with procurement and supply operations.

Unit Title: CIPS Reference: Guided
Learning Hours:
Procurement and supply environments AC1 30
Procurement and supply operations AC2 30
Procurement and supply workflow AC3 30
Inventory and logistics operations AC4 30
Procurement and supply relationships AC5 30

CIPS examinations for qualifications units are hand written and paper-based.

The following principles are adhered to when CIPS exam papers are developed:

  • The unit content will be assessed through the use of the learning outcomes (LOs), and parts thereof, published within the unit content guides. All LOs will be assessed within every assessment.
  • All LOs within a unit are weighted equally. The coverage of each LO within an assessment is equally weighted.
  • All questions within an assessment are compulsory. There are no optional questions. All assessments are marked out of 100%.
  • The standard of the assessment is set by the LOs within the unit content.
Unit Exam format (2 hours)
AC1
Environments
60 multiple-choice questions (MCQs). Select one correct answer from four options. There will be 20 MCQs testing each learning outcome. Pass mark 75%.
AC2
Operations
60 MCQs. Select one correct answer from four options. There will be 20 MCQs testing each learning outcome.  Pass mark 75%.
AC3
Workflow
Practical written exam with four exam questions each worth 25 marks, each testing a different learning outcome. The questions are designed to simulate tasks which might be undertaken in the work environment. Pass mark 50%.
AC4
Inventory and logistics
60 MCQs. Select one correct answer from four options. There will be 20 MCQs testing each learning outcome. Pass mark 75%.
AC5
Relationships
60 MCQs. Select one correct answer from four options. There will be 20 MCQs testing each learning outcome. Pass mark 75%.


Examination pass marks (AC 1, 2, 4 and 5): 75%

You must achieve 75% for each section (learning outcome) within the exam in order to pass.

Examination pass marks (AC 3): 50%

The following pass marks and grade bands will apply to the AC3 workflow workbook:

  • Distinction 75 – 100%
  • Merit 60 – 74%
  • Pass 50 – 59%
  • Fail 0 – 49%

LEARNINGOUTCOMES

1.0 Understand the workflow involved when making agreements with suppliers

1.1 Explain the details that should typically be created in a purchase requisition

  • Documentation that enables procurements of supplies and services
  • The use of requisitions
  • Interpreting the details that should be included in requisitions

1.2 Explain the process for receiving quotations for the supply of goods or services

  • Creating requests for information, quotations and proposals
  • Dealing with queries and ensuring equality and fairness
  • Receiving quotations

1.3 Assess the implications of contractual provisions that may be included in quotations for the

supply of goods or services

  • Analysing and comparing quotations
  • Terms relating to prices, payment, delivery, quantities, conformance to order and liabilities
  • Interpreting terms used by purchasers and suppliers
  • Dealing with variations to terms

2.0 Be able to develop a standard purchase order for goods or services

2.1 Analyse the details that should typically be created in a purchase order

  • Formats of purchase order documentation
  • The fields and contents of standard purchase orders
  • The use of cost centres and budgets

2.2 Complete a purchase order for goods or Services

  • Completing the details that should be included in purchase orders

3.0 Be able to interpret data relating to the workflow involved in procurement and supply

3.1 Calculate future demand from relevant data used within procurement and supply

  • Sources of data on historic demand
  • Qualitative and quantitative forecasts
  • Performing calculations from equations
  • Extrapolating historic data to form forecasts of demand
  • Revising forecasts and establishing reasons for variances

3.2 Use data that relatesto the pricing of goods orservicesfor procurement and supply

  • Direct and indirect costs
  • Break even analysis (cost and volume profit formula)
  • Analysing margins and mark ups
  • Estimating whole life costs

3.3 Use financial data supplied in sets of accountsto gauge the financialstanding of

organisationsin procurement and supply

  • Sources of information on organisations
  • Annual accounts
  • Financial statements such as: balance sheet, profit and loss and cash flow

3.4 Draw conclusionsfrom the operation of financial budgetsfor procurement and supply

  • Comparing forecasts with actual expenditures
  • The use of budgets
  • Variance analysis

4.0 Understand how to deliver effective customerservice to improve workflow in procurement

and supply

4.1 Review how customer service improves workflow in procurement and supply

  • Definitions of customer service
  • The role of procurement and supply in customer service
  • Managing expectations
  • Achieving excellence in customer service

4.2 Explain how to clarify requirements when communicating with stakeholders

  • The communications process with stakeholders
  • Verbal and non-verbal communication, person to person and group communication
  • Communicating by telephone
  • Effective writing of letters, emails, memoranda and reports
  • Preparing documentation
  • Building rapport

4.3 Explain how technology impacts on communications in procurement and supply

  • Supplier and customer networks
  • Producing plans and information on intranets and web-pages
  • Electronic newsletters and catalogues
  • Messaging technology
  • Sending data to external suppliers or customers